Buildxact - How to create a negative invoice (Negative Variations)

Buildxact invoices are the official source for all CFF payment calculations. Only invoices marked as “Invoiced” within the calculation month are included, capturing both positive and negative amounts. The payment run occurs on the 1st of each month (or the next business day) for invoices dated in the previous month. Credits must be raised and dated within the calculation month, while backdated invoices are excluded.

How to create a negative invoice

Use these steps to create a credit note for a job or client.

Note: the invoice date must fall in the month that you want it booked.

Step 1. Create Negative variation attached to the Job and mark as Accepted

Use clear and descriptive names and comments. Ie. “Negative Variation to credit 50% deposit that was not paid” or “Negative variation to remove counter top work that was not required”).

Step 2. Create a new invoice with an invoice date within the month

Also use clear and descriptive text.

Step 3. Add the negative variation to the invoice

Hit the Green button to bring in the negative amount to the invoice.

Step 4. Marked the invoice as “Invoiced” ensuring the invoice date is in the right month

Note: Buildxact is not able to sync credit notes to Xero. You'll need to manually input them into to Xero and then mark them as exclude from sync to remove them from the sync queue.